Effortlessly Produce Church Contribution Statements

Roll Call software gives your church the ability to:

  • Comply with IRS regulations for contribution statements
  • Comply with Canadian tax authority regulations
  • Choose from a variety of receipt formats
  • Customize the text areas of the receipt
  • Print or Email statements with the click of a button

Contribution Statement Compliance

According to Richard Hammar in his article in Church Law and Tax, a tax deductible contribution, “requires the written acknowledgment (receipt) provided by a charity to donors to be contemporaneous and include a statement indicating whether the charity provided goods or services to the donor in consideration of the contribution. If goods or services were provided, the church's written acknowledgment must provide a description and good faith estimate of the value of those goods or services, or, if only intangible religious benefits were provided, a statement to that effect.” Roll Call’s church contribution statements can be produced for all donors or just those who gave over $250. The footer text area can be used to indicate whether goods or services were provided..

Church contribution statement

Canadian donation statement

Canadian Compliant Receipts

According to the Canada Revenue Agency, a donation receipt must contain the following information:

  • a statement that it is an official receipt for income tax purposes; 
  • the name and address of the charity as on file with the Canada Revenue Agency; 
  • the charity's registration number;
  • the serial number of the receipt; 
  • the place or locality where the receipt was issued; 
  • the day or year donation was received; 
  • the day on which the receipt was issued if it differs from the day of donation; 
  • the full name, including middle initial, and address of the donor; 
  • the amount of the gift;
  • the value and description of any advantage by the donor; 
  • the eligible amount of the gift; 
  • the signature of an individual authorized by the charity to acknowledge donations; 
  • and the name and website address of the Canada Revenue Agency.

Roll Call’s contribution statements for Canadian churches meet these requirements.


Annual (Summary) Contribution Statement

The summary receipt includes the donor’s name and address as well as, the total amount given to each specific fund. Optionally pledge information can be included on the receipt. There are also several text sections that can be included and customized in this statement. The top text area is typically a one to two paragraph, thanking the donor for their contribution. If you need to go over 2 paragraphs, we recommend using the Cover Letter instead. The bottom or footer text includes the disclaimer about only for religious purposes. This text can also be customized.

Summary Receipt format

Detail Receipt format

Annual/Quarterly (Detailed) Contribution Statement

The detailed receipt includes the donor’s name and address a summary section with the total amount given to each specific fund, as well as a detail section outlining each specific contribution. There are also several text sections that can be included and customized in this statement. The top text area is typically a one to two paragraph, thanking the donor for their contribution. If you need to go over 2 paragraphs, we recommend using the Cover Letter instead. The bottom or footer text includes the disclaimer about only for religious purposes. This text can also be customized.


Quarterly Tabular Contribution Statement

The tabular contribution statement is a report that can be sent to your donors outlining their giving by week for a specific quarter. General giving and “special gift” giving amounts are separated. Pledge progress is also displayed in this report.

Tabular report

Print or Email Statements

When you are ready to process the receipts, all you need to do is click either the print receipt or email receipt button. That’s all there is to it.



What our customers are saying...

“Within an hour and a half I was able to setup, the church information, several trial members with contact information, Sunday School class groups, attach members to groups, complete contribution batches, a link to quickbooks for the contribution deposit and then a year end conribution report that would be mailed out at the end of the year! WOW!! It was so EASY!”

Nancy — First Baptist Church
Back to Top